Arriving Smarter: More Than 15 Ways to Get Busy During Dead Time

February 3rd, 2009

london_underground
Most of us spend at least an hour a day travelling; commuting to work by car, train, bus or flying somewhere for business. It’s time that’s often spent looking out of the window, texting mates or eyeing the cute guy/girl sitting across from you on the train. (Or if you’re travelling to London, wondering whether the leaves on the track are going to delay the train again…)

It’s an hour or more that you should recuperate and use for your own benefits so here are a few suggestions for arriving smarter. [Credit to Christopher S. Penn for the "Arrive Smarter" theme & Tarek for pointing me to it originally.]

Listen to an audio or video podcast

Podcasts vary in quality, style, length and topics, so whatever you want to listen to, you should be able to find it. I tend to opt for a more focused podcast on the journey in; it wakes up the brain, gives some interesting ideas and motivation for the day. On the way home, I prefer the freestyle and slightly silly podcasts, which are sometimes informative, but always lighthearted.

  • TEDTalks video podcasts: TED offers some great food for thoughts from some fascinating people all over the world. Pick a topic you feel has little to do with your day job or industry and just listen. Some notable speakers for me have been Jill Bolte Taylor, Ze Frank and a number of people who spoke about creativity, imagination & education. [TEDTalks iTunes link]
  • BBC Radio 4 World of Business podcast
  • Heidi Miller’s Diary of a Shameless Self-Promoter: Brits tend to be much too self-deprecating and rubbish at self-promotion, so this one’s for you, my lovely limeys! Heidi’s podcasts cover a range of topics relating to promoting your business, yourself, and smart networking. [DSSP iTunes link]
  • Look for audio readings of Cory Doctorow’s books, it’s always good to listen to.
  • Poke around the Podcasts section in the iTunes store and let me know what discoveries you make!

Tip: If you’re an iPhone/iPod user, set it to automatically sync a few “most recent unplayed” podcasts through the options in the “Podcasts” tab in iTunes. That way, you’ll always have fresh stuff to listen to even if you haven’t had the time to pick podcasts manually before travelling.

Pick a book that will help you towards your goals this year

If you’ve picked a themeword for 2009, to help you drive your year forward, browse the web for a list of a few books, ebooks or research papers that will get you closer to your objectives. Or just pick a book to make you think, laugh or cry!

Here are some of mine, to accompany my themeword “Impact” for 2009.

  • Tara Hunt’s The Whuffie Factor, which will be published soon is on my must-read list
  • Cory Doctorow’s Down & Out in the Magic Kingdom is half holiday fiction, half social critique. I’ve already read it but definitely recommend it.
  • Dan Ariely’s Predictably Irrational is proving to be a good read on why and how we take certain actions, and how we may think we’re rational, we’re in fact predictably working on emotions or subconscious cues.
  • If you’re a productivity buff, you’ll know this guy, but if you’re new to it, you might enjoy Tim Ferriss’ 4-Hour Work Week. Or Leo Babauta’s The Power of Less (which will be available soon in the UK)
  • Sitting on my bookshelf for far too long is Charlene Li’s Groundswell is much overdue to be read.

Keep offline reading material handy on your computer

If you’re the type who uses a laptop on the commute in, you may not always have the luxury of an Internet connection so when you find interesting PDF ebooks, stick them in a “To read” folder on your desktop to dig into when you’ve next got some spare time.

Alternatively, if you’re into that dead tree printing stuff,  carry a hard copy if you really must, but use the reverse side of paper you used before, or recycle the paper later by either giving it to someone else you feel would benefit or by chucking it in the recycling bin.

A few great ebooks:

  • Leo Babauta from Zen Habits (same guy as above) recently published an ebook called Thriving on Less, which is rather appropriate in this year where much of our usual habits need to be re-examined to avoid excessive spending and keep us afloat through tough times.
  • 37 Signals’ Getting Real: While I don’t really go for the 37S Koolaid, I must admit it contains some great tips for working with small teams and producing quality apps.
  • Seth Godin’s Flipping the Funnel may be nearly 3 years old but it remains very relevant. Seth has created a number of ebooks over the years, so why not browse his site and download a few?
  • Chris Brogan wrote Using the Social Web to Find Work is highly relevant in this era of job uncertainty. A worthwhile read.
  • Finally, not so much an eBook but rather a Slideshare presentation you can download: Chrystie Corns, Social Marketing Manager at Where.com created a cracking presentation giving insight into what it’s like to tweet, blog and use social networks for a living.

Make a conscious effort to relax

Not interested in any of the above and prefer to snooze or stare out the window on your way into work? That’s fine, in fact, it’s great! Your brain needs that restful time. But let’s do a deal, if you’re going to go for zen, do it well.

In other words, don’t let the train’s delay, the elbow in the ribs, the loud guy on his phone or the snow wrecking havoc piss you off. Take a deep breath and admire the glint of the sun on the buildings. Smile at strangers. Just enjoy the mental time off.

[Image: Birdbath's Piccadilly Filly (or 50 Things you never knew about London Underground) on Flickr, Creative Commons license]

A Handful of Tips for the Self-Employed

January 5th, 2009

Tips for the self-employed have been done to death by every lifehack geek, GTD addict and smart living blogger, but everyone develops their own little system so I thought I’d share mine.

Over the years, I’ve tried every GTD app under the sun, only to discover that the tool/software I used to get stuff done was irrelevant, so I kept it simple this time around. It turns out that the best organisation tools are a single sheet of paper and a calm brain. Ok, I’m oversimplifying a little but here’s my system nowadays.

The writing on the wall

On the wall by my desk, I have a small index card with reminders. It reads:

EVERYDAY: Today's Three Most Important Tasks, 9-11am: No Distractions, Take a break for lunch before 2pm, End of day review, Evening meditation time

Simple, unh?

1. Today’s Three Most Important Tasks

Self-employed or not, we all have an awful lot of responsibilities and tasks in our daily life, and it’s easy to forget which are most important and go for the most urgent one, the one backed by the pushiest client or the easiest one.

Start the day with a defined list of 3 must-do tasks and focus on them first. If you finish all 3, you can either skip off early or get on with some other bits of work feeling saintly for having done your most important work for the day.

2. Distraction-Free Time

In the same vein as the tip above, setting a few hours in the day which are sacred and during which you can focus on the most mentally demanding tasks. For me, it’ll be writing time where I can dive in without distractions.

Mid-morning 9 to 11am works well for me, because it gives me the 8-9am slot to check emails, have a coffee and schedule anything else for the day/week. However, when 9am rolls around, the phone goes onto silent (or out of the room), email, IM and Twitter get closed down and aren’t (usually) reopened til 11am, or later if I find I’m really zoned in.

Everyone’s got a different time of day where they’re most productive – a friend of mine is a night owl and gets that time after the kids are in bed and up until well after midnight!

3. Take a break for lunch before 2pm

I used to think I’d have no problem stopping around 1pm, trotting down to the kitchen and making something healthy to fuel me for the afternoon. As it turns out, I start sitting on the corner of my chair at 1pm thinking I should eat, but found that at 4pm I was still working and the sounds of my stomach were loud enough to scare the cats!

Having food suitable for lunches in the fridge and cupboard like healthy sandwich fillings, salads and soups makes it easier to break for lunch, because I know I won’t have to fiddle around or go out to find something to eat.

4. End of day review

In order to close up shop at the end of the day without that uneasy feeling that there’s more to do, I end the day by double-checking that the Most Important Tasks are done, have a look in Things and picking the next day’s tasks – which may change in the morning, but at least will be there as priority reminders.

5. Evening meditation time

I’ve not done a great job keeping up with this one, but after a long day running at full steam, I find the only way to really wind down and enjoy my evening is to have 10-15 minutes of complete relaxation. Sitting in silence with one of the cats on my lap purring away for a few minutes does wonders to chill me out.

Whatever your trick may be, it’s worth taking those few moments to get out of work mode and into home/family mode, especially if you don’t have the drive/walk home to serve as a forced downtime.

Great posts elsewhere on keeping your sanity when self-employed: